Meeting Room Request Form

Main Contact: Each group should designate one main contact for all communications regarding the event.
Scheduling Year Policy:
Recurring meeting room reservations are scheduled annually, running from June through May. Each April, we begin requesting schedules for the upcoming calendar year (e.g., June 2025–May 2026).

To maintain flexibility and efficiency, we cannot accommodate requests beyond the current scheduling period until the next cycle begins.
For *One-Time Events: After entering One Time Event - Date, skip down to fill in the Event Name and Estimated Number of Attendees.

For Recurring Events:
1. *Frequency: Enter from the following options: Daily, Weekly, Date of Month (e.g., every 15th), Day of Month (e.g., every 2nd Tuesday).

2. *Skip Dates: Please indicate any skip dates due to holidays or other reasons.
For one-off occasions like holiday parties, submit a separate request form as a One-Time Event - Date.
Setup:  Each group is responsible for setting up and restoring the space to its original condition after use. If assistance with setup or breakdown is needed, please specify this in the  Additional Notes section. Additionally, if you require specific types or quantities of tables and chairs, include those details there as well.

Housekeeping:

• Please turn off all lights, including restroom and hall lights, if no one is using nearby spaces.
• Leave the space tidy.
• Report any damages to the Parish Office promptly.
• Be mindful of your meeting's duration.
  

Once your form is submitted, you will receive a follow-up confirmation or be informed of any adjustments or conflicts with your request.